Virtual office: a modern way of doing business

A virtual office allows employees and business owners to easily work remotely, regardless of where they are in the world and the size of the company. This innovative way of working gained additional popularity with the emergence of the coronavirus pandemic when the need to work from home increased. A virtual office service allows organizations to function remotely using increasingly advanced communication technology. By renting a virtual office you are actually renting a range of services you can access while working in any other location you happen to be in. In other words, it allows you to work from any location, while still having a representative headquarters address, visibility, and all the accompanying elements necessary for the day-to-day functioning of the company.

 
What does a virtual office provide?

Virtual offices are more affordable and flexible than traditional office spaces and coworking facilities. They provide companies with numerous benefits that greatly facilitate work regardless of where they are. We have highlighted some of them below.

Flexible business

The flexibility of virtual offices allows companies to work remotely while reducing operational costs. Some of them include hiring people dedicated to certain positions, purchasing materials, or renting space while ensuring a representative location of the headquarters and branding. This is especially important for smaller newly opened companies, startups, and non-governmental organizations. A virtual office means that you are not limited to one location but can take your work with you regardless of where you are.

Specialized staff

Virtual offices do not have to refer exclusively to smaller organizations, freelancers, and entrepreneurs, and what gives them added value is the possibility of managing a team of experts. Along with the location itself, the virtual office also has people who are experts in certain areas of business. This way, you don’t have to worry about things such as who will welcome the guests.

A virtual secretary will help you with that and all the accompanying logistical details, such as making coffee, and what is especially important, branding your company. A virtual secretary is also in charge of administrative services of receiving and sending mail, scanning, copying, or receiving calls. This enables easy management of incoming calls. The best part is the fact that you don’t have to mix your private number with your business number. A virtual secretary takes care of everything that doesn’t necessarily fall under your responsibility via the official number.

Lease of physical space

A business mailing address helps businesses appear more prestigious than their actual address would. This does not only apply to the location of the address, but also to the interior itself. The package usually includes the possibility of renting office space, whether it is an ordinary office, a coworking desk, or a conference hall. CEOs and entrepreneurs rarely have the opportunity to adjust the interior of their homes and set aside a part for business premises. It is certainly easier to rent one at a representative address. If you are one of those who do not need to rent space full-time, virtual offices also offer the possibility of occasional use or so-called drop-in options. This way you pay for your desk by the hour and you can access it at any time.

Virtual office for resource optimization

Although they are intended for everyone, virtual offices are mostly used by start-ups, small and medium-sized enterprises, startups, and non-profit organizations. Entrepreneurs who have started their business from home also have a special benefit, and a virtual office can serve them as the first step towards establishing a company equal to that in a physical space, but without the obligation to rent a real desk or room in an office building. So, if you want to give your company a more professional image, but are not ready to move to an office, a virtual office is a more flexible and much cheaper alternative to take that step. If you need business support or any additional service from this domain, feel free to contact us or the experts of Virtual Office Croatia.